Tagged: Booth design

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What’s The Difference Shell Scheme vs Space Only?Pros and Cons

There is often confusion about the different types of exhibition stands and spaces you can book. So here’s the answer to end the confusion.
What is a shell scheme?
Aluminium poles and panels are used to partition individual exhibition stand spaces or shell schemes. They offer a blank canvas ready to bring your brand to life. You can either attach graphics directly to the walls or look at other systems to make the space more personal to you.
The structure is standardised and the space you are offered shell schemes by metre breaks. Hence why you will be offered 2x3m, 4x3m, 6x2m etc.
Depending on where you book, your stand will have 1, 2 or 3 sides.
It is worth noting that you cannot simply remove a wall to open up your space – your neighbouring exhibitor will not be impressed. Always ensure the space you book works for the ideas and budget you have in mind.
As part of your package, your space will come with carpet, lighting and power. It is worth considering whether the allocated 500w watts of power will be enough to run what you want.
Shell schemes are the most common type of stand. They are a uniform way in which exhibition organisers put together designated spaces for exhibitors.


Who is a shell scheme ideal for?
Start-ups and small businesses
Businesses looking to dip their toe into exhibiting before coming to a space-only stand
Businesses exhibiting on a tight budget
Pros
A shell stand is a great way to exhibit if you are making the ‘step up’ from pop-up graphics or this is your first foray into a large scale exhibition. The only limitation with this space is your imagination! Restricted by size but not creativity.
Cons
Do it on a budget and you’ll disappear into a busy exhibition hall where everyone is out to get prospects interested in their products or services.
Your space is predetermined.
You cannot exceed the maximum height of 2.4m
Unless you book a corner plot, you will be mid aisle with plenty of competition around you
Space Only Exhibition Stand
Space Only with modular stand hire
Shell scheme stand with backlitl lightbox
Space only stands
Space only is exactly that. It is an allocated plot of exhibition space. Space-only allows you to book an area without any pre-existing structure. Most exhibition halls will have rows sectioned off and will sell space by the square metre
Your space will be marked out with tape or chalk ready for build
Stand space can be bought by the metre
There are less space-only stands available. If you want it. Secure it.

Who is a space only ideal for?
Mid to large businesses
Brands looking to make a splash
Businesses who need to showcase large equipment
Stands that will need demo, meeting and produce areas
Pros
You can completely personalise your space with a modular or custom exhibition stand.
You will be away from the shell scheme stands and in a prime location with guaranteed footfall
With more space, you have freedom and flexibility on the stand design and build
Cons
You will have to supply flooring, lighting and power to the stand
The space and stand build will be more expensive
Space only is not something we’d recommend you build yourself. You have a limited time to build and even less to dismantle at the end. Unless you’ve got a large toolkit, you’re light on your feet and drive a transit on a daily basis, you’ll struggle to meet the expected 30mins you have to dismantle after the exhibition closes!

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Best Trade Show Swag Ideas for 2024

Creating memorable and useful trade show swag can significantly impact your brand’s presence and recognition. Here are some innovative and practical ideas for 2024:
Eco-Friendly Products:

Santorini Shopping Tote Bag:
Forty-three percent of recipients will keep and use a promo bag for two years or longer, according to the 2023 ASI Ad Impressions Study. So consider handing out this durable, reusable shopping tote they can use again and again. Attendees will appreciate having a lightweight tote that neatly stores pamphlets, brochures, souvenirs, and other marketing materials received throughout the event.
Bamboo Utensil Sets: Portable and sustainable utensil kits.


Tech Gadgets:
Portable Power Banks: Slim and lightweight power banks with high capacity.
iFold Phone Stand

This versatile folding phone and tablet stand with six adjustable positions is perfect for travel and trade shows. It’s a hassle-free giveaway that can easily slip into a pocket, purse, briefcase, or backpack, making it the perfect travel companion for all attendees.


Health and Wellness:
Reusable Water Bottles: High-quality, branded water bottles made from stainless steel.
Mini Massagers: Compact devices for muscle relaxation.
Sleep Masks: Comfortable, branded sleep masks for better rest.


Office Supplies:
Multi-Function Pens: Pens that double as stylus, flashlight, or screwdriver.
Custom Notebooks: High-quality notebooks with unique designs.
Cable Organizers: Branded organizers to keep charging cables tidy.


Personalized Items:
Custom Name Tags: Personalized with attendees’ names and company logos.
Custom Backs Playing Cards:Sometimes, the best trade show swag is simple. Think about timeless, classic products that you can put a fresh spin on with your branding like a deck of cards. Printed in full color on premium casino-grade linen playing card stock, these custom playing cards will vibrantly display your logo every time they’re opened for game night.
Engraved Keychains: High-quality metal keychains with custom engraving.


Innovative Packaging:
Subscription Boxes: Small sample boxes that give a taste of a subscription service.
Mystery Boxes: Boxes with a variety of small, branded items creating excitement about what’s inside.


Interactive Swag:
AR/VR Experiences: Items that include an AR/VR element, such as a branded VR viewer.
Custom Puzzles: Branded jigsaw puzzles or brain teasers.
Finding unique and useful event gifts is challenging, but it’s an important part of making sure attendees engage with and remember your brand. Get in touch if you’re looking for more hands-on support.
At Maeander Exhibition, we are dedicated to helping you create a memorable and effective trade show experience.

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What to Look for When Renting a Turnkey Booth?

Renting a turnkey booth for a trade show or event can be a great way to make a strong impression without the hassle of managing all the details yourself. Here are some key factors to consider when renting a turnkey booth:

  1. Turnkey Booth:Design and Customization
    Aesthetic Appeal: Ensure the booth design aligns with your brand identity and stands out at the event.
    Customization Options: Check if you can customize the booth to include your logos, brand colors, and other specific design elements.
    Size: Make sure the booth size fits your needs and the space allocated at the event.
    Layout: Consider the layout for optimal traffic flow and visibility. Ensure it accommodates your planned activities (demos, meetings, etc.).
  2. Turnkey Booth: Complete Furniture Setup
    Furniture and Fixtures: Ensure the booth comes with necessary furniture such as tables, chairs, display counters, and storage.
    Technology: Look for included AV equipment like monitors, speakers, and lighting.
    Internet Access: Check if Wi-Fi is provided or if you need to arrange it separately.
  3. Turnkey Booth: Branding Opportunities
    Look for a turnkey package that offers customization like logo signage, banner stands, or digital displays to reinforce branding. This allows creativity in showcasing your unique identity.
  4. Turnkey Booth: Included Services
    Setup and Dismantling: Confirm that the rental includes setup and dismantling services to save you time and effort.
    Lead Time: Ensure the provider can meet your timeline and has availability for your event dates.
    Logistics: Check if transportation of the booth to and from the event is included.
    On-site Support: Verify if there will be on-site support during the event for any issues that may arise.
  5. Turnkey Booth: Cost and Payment Terms
    Rental Cost: Compare costs between providers to ensure you get a competitive rate.
    Additional Fees: Be aware of any additional fees for services like electricity, internet, or extra furnishings.
    Payment Terms: Understand the payment schedule and any cancellation policies.
  6. Turnkey Booth:Compliance and Regulations
    Event Guidelines: Make sure the booth complies with the event’s regulations and guidelines.
    Safety Standards: Verify that the booth meets all necessary safety standards.
    Scrutinizing these aspects will help guarantee your rental turnkey booth checks all the boxes for a successful show presence.
    Turnkey Booth FAQs (Frequently Asked Questions)
    Here are the most often-asked questions about turnkey booth rentals.
    What do our turnkey booth rental packages include?
    Our turnkey rentals provide all required furniture, electrical, lighting, flooring, basic displays and backwalls to create a seamless booth setup so exhibitors can simply show up ready to demonstrate and network.
    How are our turnkey booth rentals different than exhibitors setting up their own booth?
    We handle the full booth assembly and configuration so exhibitors don’t have to worry about laborious setup and can focus entirely on attracting attendees during show hours.
    How far in advance should clients book our turnkey rentals?
    We recommend booking turnkey rentals with us 3-6 months prior to the show date in order to guarantee preferred configuration availability and timely onsite delivery amidst move-in.
    What does setup and tear down of our turnkey rentals entail?
    We handle the complete physical construction of the preselected rental components onsite, as well as subsequent dismantling and clear out post-show – clients perform no booth labor whatsoever.
How much does it cost to build an exhibition stand Dubai? 0

The Ultimate Guide to the Trade Show Booth Rental Process

Are you looking to attend a trade show and need an affordable and efficient way to have a beautiful exhibit booth branded for your company?
Maeander Exhibition has an extensive trade show booth rental offer. We are located in UAE , Arab and the entire middle East。
TRADE SHOW BOOTH RENTAL PROCESS
Define Your Objectives
Before you embark on the trade show booth rental process, it’s crucial to clearly define your objectives. What do you want to achieve at the trade show? Are you looking to generate leads, increase brand awareness, launch a new product, or something else? Understanding your goals will help you choose the right booth design, size, and location to maximize your ROI.

Budgeting
Setting a budget is a fundamental step in the trade show booth rental process. Determine how much you’re willing to allocate for booth rental, booth design, graphics, promotional materials, and other associated costs. Keep in mind that trade show expenses can add up quickly, so it’s essential to stick to your budget to avoid overspending.
Choose the Right Booth Rental Company
Selecting a reputable booth rental company is critical to the success of your trade show experience. Look for a company that offers a range of booth options to fit your needs and budget. Consider their track record, reviews, and references from previous clients. A reliable partner will guide you through the entire process, from booth selection to installation and dismantling.
Booth Design and Graphics
Your booth’s design and graphics play a pivotal role in attracting attendees. Work closely with the booth rental company to create a visually appealing and engaging display that reflects your brand identity and effectively communicates your message. High-quality graphics, branding elements, and clear messaging will make your booth stand out on the show floor.
Booth Size and Location
The size and location of your booth can significantly impact your trade show success. Larger booths offer more space for product displays and engagement areas, but they come at a higher cost. Choose a booth size that aligns with your objectives and budget. When it comes to location, try to secure a spot near high-traffic areas or close to key industry players to increase your visibility.
Pre-Show Promotion
Don’t wait until the trade show begins to promote your booth. Utilize your company’s marketing channels to create buzz and generate interest in your booth before the event. Use social media, email marketing, and your website to let your audience know where and when they can find you at the trade show.
Booth Staffing and Training
Selecting the right booth staff is crucial for engaging with attendees effectively. Ensure that your team is well-trained in your products or services and understands the goals of your participation in the trade show. Friendly and knowledgeable staff members can make a significant difference in attracting and converting leads.
Post-Show Follow-Up
The trade show experience doesn’t end when the event closes its doors. Develop a post-show follow-up plan to nurture the leads and connections you’ve made during the trade show. Send personalized emails, make follow-up calls, and engage with your new contacts on social media to maintain the momentum and build lasting relationships.
TRADE SHOW BOOTH RENTAL
When requesting to reserve a rent trade show display, you can simply pick out a style you prefer from our website or define certain elements you’d like for the booth, and our trade show design team can match your preferences with the perfect rental option. Next, we’ll create a rendering for you showing your branded graphics on the rental and give you a clear idea of how the booth will look. Once you approve that, you’re ready for the show! Contact us(+971 4 558 8048) today!

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The Upcoming Exhibitions In Lyon,France 2024

ake a look at various important upcoming trade shows & exhibitions in Lyon, France 2024.

Lyon Festival of Lights 2024:
Date: January 31–February 4, 2024,
At Lyon Festival of Lights 2024, get advantages of various business opportunities from January 31–February 4, 2024, at the Saint-Joseph and Saint-Luke Hospital Centre, Lyon, France. It is the premier exhibition for the artists of light, experiments, objects, and installations.
Nearly 5,000 to 20,000 visitors and about 100 to 500 exhibitors will attend this event which provides ample opportunity to present your best deals.

Salon C! Print 2024 Lyon:
Date: 06 – 08 Feb 2024
Increase your network in the industry by connecting with various leading companies on the platform of the Salon C! Print 2024 from 06 Feb 2024 to 08 Feb 2024 at the Eurexpo Lyon, Lyon, France. This event brings opportunities for the professionals of visual communication and graphic sectors.
Over 16,593 visitors and more than 250 exhibitors will take advantage of the opportunities available at this event. Learn various useful techniques from industry experts to increase your business growth.

CTCO 2024 Lyon:
Date: 06 – 08 Feb 2024
The CTCO 2024 is a leading platform for professionals who deals in the sectors of promotional gifts and garments. It will provide numerous business opportunities from 06 Feb 2024 to 08 Feb 2024 at the Eurexpo, Lyon, France.
Above 250 exhibitors and over 11,000 visitors will take the business by arriving here. It means you will also get various business benefits from presenting your products and services such as increasing network, boosting sales, promotion of products or services, and much more.

EUROBOIS 2024 Lyon:
Date:06- 09 Feb 2024
Get a chance to increase your sales in an effective and efficient manner on the exhibition floor of the EUROBOIS 2024 from 6 Feb 2024 to 9 Feb 2024 at the Eurexpo Exposants, Lyon, France. It is the platform that is completely dedicated to the wood and timber sector.
Approximately 1,000 to 5,000 visitors and about 100 to 500 exhibitors will mark their presence and gain numerous business benefits. You can also gain networking opportunities and enhance your business in the best possible manner.

3D print expo 2024 Lyon:
Date:04 – 06 June 2024
If you are dealing in the sector of manufacturing then the 3D print expo is a great platform for you to increase the growth of your business. From 04 June 2024 to 06 June 2024 you can increase your company’s growth at Eurexpo, Lyon, France.
There will be more than 6,000 visitors and over 300 exhibitors which means you will get immense opportunities to present your best deals among a large number of audiences.

Primevere 2024 Lyon:
Date:01 -03 March 2024
The Primevere proves to be a beneficial platform for the professional who are working in the industry of Ecological products, Ecology, and Agriculture. It will take place from 1 March 2024 to 3 March 2024 at the Eurexpo Exposants, Lyon, France.
Nearly 5,000 to 20,000 visitors and about 100 to 500 exhibitors will be there which means you can get a lot of opportunities to increase your business boundaries in several ways like increasing networking opportunities, brand awareness, etc.

France Air Expo 2024 Lyon:
Date: 06- 08 June 2024
For the professionals of the aeronautical sector, there are various outstanding opportunities arriving at the France Air Expo 2024 from 6 June 2024 to 8 June 2024 at the Lyon Bron Airport, Lyon, France.
At France Air Expo 2024, more than 18,000 visitors and about 300 exhibitors will create various business opportunities. You can present your best deals for attracting a large number of potential buyers to get various benefits such as an increase in sales, enhancing reputations, brand awareness, etc.

Lyon is a popular city in France not only for tourism purposes but also occupies a big space in the business world. It hosts various leading trade fairs & exhibitions that provide ample opportunities for uncountable companies from all over the world.

In case you are planning to participate in the above-mentioned exhibitions & trade fairs or any other trade shows in Lyon then simply contact us as we will provide you with the best exhibition stand.

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Top 10 Medical Trade Shows in Dubai, UAE 2023-2024

Trade shows in Dubai have an investor-friendly environment. The country is most fertile for business growth and development. Each year, the city hosts a plethora of medical trade shows, attracting professionals, innovators, and enthusiasts from around the world.
With a focused approach and getting the display stand designed by the best exhibition stand builders in Dubai, all exhibitors get matchless benefits and high returns on investment from the exhibitions.
In this article, we will explore the top 10 medical trade shows in Dubai, UAE, scheduled for 2023-2024.

  1. ARABLAB 2023 DUBAI
    Date: 19-21 Sep 2023
    Venue: Dubai World Trade Centre
    Arablab is the business show where science and chemicals are turned into life. The most discussed Laboratory & Analytical Industry show will be held from Sep 19- Sept 21, 2023, at Dubai International Convention Centre, United Arab Emirates.
    The expo will be joined by 1000+ exhibitors and 8000+ visitors from 100+ countries. This is the most powerful event where exhibitors can showcase their latest technology, brings results, achieves success, develops business, provides solutions and creates knowledge.
  2. PRECISIONMED EXHIBITION & SUMMIT (PMES)
    Date: 23-24 May 2023
    Venue: Dubai World Trade Centre, Dubai
    Join the precision medicine marketplace at Sheikh Rashid Hall, Dubai World Trade Centre, and UAE from 23-24 May 2023. The expo offers a unique opportunity for health tech service providers to come and take advantage of an innovative platform.
    The PMES 2023 Dubai event unlocks the potential for lifetime business connections with 100 international experts, and medical innovators. The expo is running with the EMERGE 2050- a hub for connecting health tech startup companies with the best potential investors.
  3. MIDDLE EAST INTERNATIONAL DERMATOLOGY AESTHETIC MEDICINE CONFERENCE AND EXHIBITION
    Date: 22-24 Sep 2023
    Venue: Intercontinental Dubai – Festival City, Dubai, UAE
    The 8th edition of MEIDAM will be held in Dubai from 22 Sept – 24 Sept 2023. The event offers its participants the latest developments in the field of aesthetics and dermatology. Exhibitors will come here to share their innovative techniques like derma roller, and dermato surgery with the audience of the world.
    The event is comprised of excellent lectures and practical workshops delivered for Dermatologists, Aging Medicine Physicians, General Surgeons, Gynecologists, Obstetricians, Health Professionals, Family Physicians, General Practitioners, Pharmacists etc.
  4. INTERNAL FAMILY MEDICINE EXHIBITION AND CONFERENCE
    Date: 31 Oct -2 Nov 2023
    Venue: Dubai World Trade Centre
    This is the largest meeting place for primary healthcare professionals held from 31 Oct to 2 Nov 2023 at Dubai world center UAE. The event will focus on projects related to developments in the healthcare sector.
    Here you can engage with over 2500 healthcare specialists, find the right audience for the brand, engage with the leaders reach out to new clients, present your products and services, and create a unique brand presence.
  5. DUBAI INTERNATIONAL PHARMACEUTICAL AND TECHNOLOGY CONFERENCE AND EXHIBITION (DUPHAT 2024 )
    Date: 9-11 Jan 2024
    Venue: Dubai World Trade Centre, Dubai
    The 29th edition of DUPHAT 2024 will focus on the entire pharmaceutical industry and held from 9 Jan to 11 Jan 2024. The event will focus on raw materials and active ingredients of medicines, the event will help you to make pharmacy networks, with 26,400+ Attendees.
    This is a B2B meeting where you can connect with 60+ handpicked Buyers and generate potential leads from over 70 countries.
  6. ARAB HEALTH 2024
    Date: 29 Jan -1 Feb 2024
    Venue: Dubai World Trade Centre, Dubai
    Discover 3000+ healthcare brands by attending the global healthcare event at the Arab health medical expo. This is the most significant trade show for the healthcare industry bringing policy drivers, healthcare professionals and thought leaders to the same platform.
    This is a platform to address global healthcare challenges and network with world leaders to see achievements in the sector.
  7. MEDLAB MIDDLE EAST
    Date: 5-8 Feb 2024
    Venue: Dubai World Trade Centre, Dubai
    Save the date from 5-8 Feb 2024 to attend the Medlab Middle East at Dubai World Trade Centre. 700+ companies will participate in the show to showcase products related to the medical laboratory sector. At an area of 15000 sqm, about 25,000+ attendees, and 900+ exhibitors from 180+ countries will be present at the show floor.
    The wide spectrum of products that will be presented at the show will be from categories disposables, healthcare, general services, imaging, infrastructure, IT, laboratory, medical equipment, pharma and nutrition.

8、INTERNATIONAL CONFERENCE OF PHARMACY AND MEDICINE
Date: 20-22 Feb 2024
Venue: ALBEIT METWAHID PFIZER VACCINE CENTER, Dubai, UAE
IPCM is an international pharma conference held from Jan 23 to 25 2023 in Dubai. The event is a place to connect with people belonging to the healthcare industry like healthcare professionals, service providers, international service providers, local govt authorities, and pharmaceutical companies to make trustworthy business relationships.
By participating in the expo, exhibitors can increase their corporate image, heighten the company’s visibility, drive sales, and stand out ahead of competitors.

9、DUBAI WORLD DERMATOLOGY AND LASER EXHIBITION CONFERENCE AND EXHIBITION
Date: 5-7 March 2024
Venue: Dubai World Trade Centre, Dubai
Join the 23rd edition of derma world by participating in the leading Dubai World Dermatology conference. The event will be held from 5 to 7 March 2024 at Dubai World Trade Centre (DWTC), UAE.
The event has emerged as the largest scientific skincare gathering in North Africa, UAE, the Middle East and the subcontinent region. 24000+ visitors, 1440+ international brands from 114+ companies will come to make networks, finding the latest information and developments in skin care, dermatology and laser fields.

10、TCAM( TCAM DUBAI UAE)
Date: 12-14 Dec 2023
Venue: Dubai World Trade Centre, Dubai
TCAM conference is dedicated to promoting Traditional, Complementary and Alternative Medicine in the Middle East and Africa. The expo is scheduled for 12 to 14th December at Dubai world trade centre Dubai UAE.
The key focus areas will be Ayurveda, homoeopathy, naturopathy, UNANI medicine, chiropractic, Yoga, Hijama, Osteopathic medicine, African traditional medicine, herbology and traditional Chinese medicine.
Behold the power to upgrade your business by participating in these trade shows with a bespoke exhibition stand designed

by excellent Exhibition Stand Contractors in Dubai.

Conclusion
Dubai, with its world-class facilities and strategic location, continues to attract top-notch medical trade shows and conferences. These events provide valuable opportunities for networking, learning, and staying updated on the latest trends and innovations in the medical and healthcare industry.

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OneFabric 8 ft Straight Pop Up Display – Making Exhibiting a Breeze

In today’s competitive business world, exhibiting at trade shows and events is a crucial aspect of marketing and promoting your brand. To stand out from the crowd and attract potential customers, you need a visually captivating and easy-to-use display solution. That’s where the OneFabric 8 ft Straight Pop Up Display comes in.

Maeader OneFabric pop up display Case

Let’s dive into the features and benefits that make the OneFabric pop up display an invaluable tool for your next event.

  1. Effortless Setup: Exhibitors often find themselves struggling with complicated display systems that require a significant amount of time and effort to assemble. With the OneFabric pop up display, setup becomes a breeze. Its lightweight aluminum frame expands easily and locks into place, while the fabric graphic effortlessly attaches with Velcro strips. You can have your booth up and running in a matter of minutes, saving you time and energy.
  2. Seamless Design: The OneFabric pop up display boasts a sleek and seamless design that exudes professionalism and sophistication. The fabric graphic covers the entire display, creating a seamless backdrop that is visually appealing. The absence of visible seams or panel gaps ensures a clean and polished look, allowing your brand message to take center stage.
  3. Vibrant Graphics: When it comes to grabbing attention, vibrant and eye-catching graphics are essential. The OneFabric pop up display excels in this regard. The high-resolution fabric graphic is custom-printed using advanced dye-sublimation technology, resulting in vivid colors and sharp images. Your brand’s logo, tagline, and visuals will pop, capturing the attention of passersby and drawing them into your booth.
  4. Portability and Versatility: Exhibitors are often on the move, attending multiple events throughout the year. Portability is a crucial factor when selecting a display solution. The OneFabric pop up display is lightweight and compact, making it easy to transport and store. The entire display can be packed into a convenient carrying bag, which protects it during transit and ensures its longevity. Additionally, the OneFabric pop up display is versatile and can be used in various event spaces, including trade shows, conferences, job fairs, and more.
  5. Durability: Exhibitions can be hectic environments, with heavy foot traffic and frequent assembly and disassembly. The OneFabric pop up display is designed to withstand the demands of such environments. The durable fabric graphic is wrinkle-resistant and machine washable, ensuring it remains in pristine condition even after multiple uses. The sturdy aluminum frame guarantees stability and longevity, allowing you to showcase your brand confidently for years to come.
  6. Easy Maintenance: Keeping your display looking its best should be hassle-free. The OneFabric pop up display requires minimal maintenance. The fabric graphic can be easily removed and cleaned, ensuring that your display always looks fresh and vibrant. This ease of maintenance saves you time and effort, allowing you to focus on other important aspects of your exhibiting strategy.

With the Maeader OneFabric pop up display, you can create stunning and impactful booth presentations that will attract attention and leave a lasting impression on your audience. Invest in this remarkable display solution and make exhibiting a breeze.

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Trade Show Booth Installation Considerations

We at Maeander adapt the new modular system in building beautiful stand, You can Click here view Video

Before Trade Show Booth Installation
The more effort you put in up front, the more likely your trade show booth installation will go smoothly. Check out these tips on what to tackle before installation.

Request or Create an Install Schedule
The first step to ensure a smooth exhibit installation is to to create a detailed schedule. Request or create an installation schedule and plan that helps you coordinate all of the different types of labor your booth requires, including:
Carpenters
Electricians
Riggers
A/V contractors
Product/demo team members
Creating this schedule will give you a good idea of how long installation will take as well as the key team members you’ll need to make it happen. And, it will help you keep an eye on if you’re on time, ahead, or behind on key milestones at a glance.

Nventory and Clean Your Booth
As your trade show approaches, your exhibit company should be in touch with action items to prepare for the show.

Send Items Ahead
Shipping packages to your venue can get expensive fast. If you are able to plan ahead and want to save a few bucks, ship small items to a local rep or your hotel room.

Request to Set Up Early
Installation is one of the most hectic times on the trade show floor. If you have the flexibility to do so, ask if you can set up early. Setting up a day early can help you minimize overtime pay and eliminate stress by knowing you have extra time if something goes wrong. The show staff may tell you no – but it never hurts to ask!

A Guide for International Clients Exhibiting in Dubai 0

A Guide for International Clients Exhibiting in Dubai

Exhibiting in Dubai is a gateway to big business opportunities. As a global centre for finance, logistics, trade, tourism and more.

But trade show success relies on more than a plane ticket. You need to prepare for your exhibition in Dubai, taking into consideration the country’s Middle Eastern values, culture, rules and regulations.

To ensure it is a positive one, Maeander Exhibition put together this comprehensive guide to exhibiting in Dubai.

Plan ahead

Dubai has a busy exhibition calendar, so it’s important to plan ahead and book your exhibition space early. Make sure you also research the visa requirements for your country and apply in advance if necessary.

Logistics

Exhibitions often offer in-country booth support. You may find that it’s possible to get your booth custom built on site in Dubai. All you have to do is send over your designs and pay for the service.

Choose the right exhibition: Dubai hosts a wide range of exhibitions, so choose the one that is most relevant to your industry and target audience. This will help you attract the right visitors to your booth.

Design an eye-catching booth: Your booth design should be eye-catching and reflect your brand. Consider working with a local booth design company to create a booth that stands out from the crowd.

Over to you – how will you outshine the competition at a trade show in Dubai? Read our Affordable and Shining Booth

If you choose to ship your booth in advance, avoiding problems at customs will save you time and anguish. Dubai has strict regulations about what you can ship into the city. Prohibited items are:

Cooked or homemade food

Narcotics

Original prints, statues or sculptures

Printed material (books, photographs, leaflets etc) that go against Islamic teachings

There are also items that you’ll need to declare on arrival or provide relevant documentation when you ship to Dubai:

Cash above AED 100,000

Medicine (if a staff member requires prescribed medicines, they’ll need to acquire a prescription letter from their doctor and the medicine must be in its original packaging)

Films, books, CDs or photographs

Knives

Plants

Culture

There’s no doubt that Dubai is a westernised city. But 76% of the people living there are Islamic, and Islam’s religious laws are woven into the fabric of Dubai’s culture.

Therefore, to save your trade show team from offending local prospects or incurring hefty fines, you must teach them about bad behaviour and how to avoid it. Here are some pointers.

Shaking Hands

It’s polite to shake hands with a business prospect. But if it’s a woman, you need to wait for them to extend their hand first. In Islam, women can’t shake hands with members of the opposite sex. If a woman doesn’t offer to shake hands, it’s a clear indicator of their position.

Flashy Behaviour

You can’t cause a ruckus in Dubai. To fit in and appease your peers, keep a calm composure, even when presenting. You might have to rethink planned presentations if they’re on the showy side.

Using the Right Hand

The wrong way is using your left hand when interacting with objects or people. The right way… you guessed it. Instruct your staff on this important rule for when they’re exchanging business cards, shaking hands or offering freebies.

Conversation

Keep the conversation about business. Don’t discuss religion, politics or the government to Dubai dwellers.

Be prepared for the climate

Dubai can be very hot and humid, so make sure you pack appropriate clothing and stay hydrated throughout the exhibition.

Business Attire

Dubai has a conservative dress code. Women need to wear high necklines and keep their shoulders and legs (past the knee) covered.

Local exhibitors and attendees will be in formal wear – dark coloured suits are preferred.

Follow local customs

Dubai has strict laws and customs, so make sure you research and follow them. For example, avoid eating or drinking in public during Ramadan.

Network with other exhibitors

Dubai exhibitions are a great opportunity to network with other exhibitors and industry professionals. Attend networking events and be open to making new connections.

Have a follow-up plan:

After the exhibition, make sure you follow up with any leads you’ve generated and continue to build relationships with potential clients in Dubai.

By following these tips, you can have a successful exhibition experience in Dubai and make the most of your time there.

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